{"id":96274,"date":"2023-01-09T17:12:31","date_gmt":"2023-01-09T16:12:31","guid":{"rendered":"http:\/\/euro-funding.com\/?p=96274"},"modified":"2026-04-07T09:18:40","modified_gmt":"2026-04-07T07:18:40","slug":"digital-transformation-through-procurement-software","status":"publish","type":"post","link":"https:\/\/euro-funding.rwdesarrollos2.es\/en\/blog\/digital-transformation-through-procurement-software\/","title":{"rendered":"Digital transformation through procurement software"},"content":{"rendered":"\t\t
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Digital transformation through
procurement software<\/h1>\t\t\t\t<\/div>\n\t\t\t\t
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WHAT IS THE ROLE OF OUR PURCHASING DEPARTMENT?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
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The primary objective of a Purchasing Department will continue to be to secure the supply of all the company’s materials\/services at the best price in the market. But the transformation of purchasing into a more strategic function<\/strong> is inevitable<\/strong> if the company is to continue to sustain itself in such an unpredictable, changing and competitive market.<\/p>

It is no longer enough to have a purchasing department that passes orders according to production needs, a department without involvement in R&D, without being part of the management committee….<\/p>

Now more than ever, the purchasing department must have a voice and a vote in the strategy of organisations.<\/strong> If we do not have a purchasing department aligned with the company’s strategy, we will not be able to achieve success.<\/p>

This is why one of the most important tools for optimising any purchasing department comes into play: DIGITALISATION.<\/p>

A purchasing software will allow the purchasing department to focus on what is really important<\/strong>, on the tasks that generate value for the company and not on the merely administrative tasks of passing orders, reviewing inventories, reviewing invoices, economic reports, etc.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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WHAT WILL DIGITALISATION BRING TO THE PURCHASING DEPARTMENT?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
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A very significant increase in productivity and efficiency<\/strong> in the department. In some cases, savings of 40% of buyers’ time have been recorded, time that can be invested in other tasks that generate value for the company.<\/p>

It improves the image and reputation<\/strong> of the department not only externally but also internally. A buyer will be much more motivated if he\/she performs tasks that generate value for the company and not only administrative tasks.<\/p>

Improved communication with suppliers<\/strong> through continuous evaluation.<\/p>

It will bring with it the ability to adapt to changes<\/strong> in the industry and the supplier market. It is about being informed of what is happening in the outside world in order to have the maximum amount of information that affects our company.<\/p>

It will enrich decision making<\/strong>. The agility in the processing of large amounts of data will help us to detect deviations and react to them in the shortest possible time.<\/p>

Digitalisation will provide traceability of information<\/strong> not only to the purchasing department but also to the rest of the organisation.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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WHERE SHOULD DIGITALISATION START?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
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Nowadays there are many platforms on the market that can help us to carry out a good digitisation in purchasing, but we must be very careful with the choice of platform.<\/p>

In any case, the choice of platform will depend on the degree of professionalisation in procurement<\/strong> and the scope that you define for it. If your degree of professionalism in the function is low, a tool that offers you too many variables to parameterise will bring you more disadvantages than advantages. This is why it is very important to assess the risks and opportunities related to digitalisation before starting to work on it.<\/strong><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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RISK ANALYSIS IN A DIGITALISATION PROCESS<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
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One example is what happened to the German company Lidl, which had to cancel its contract with SAP after having spent \u20ac500 million over seven years. What caused this digitalisation to fail? The reason reported in the press is that Lidl cancelled this contract because of its complexity and long duration.<\/p>

It would be necessary to analyse each case in detail to identify what might have been the problems of not succeeding in a digitalisation<\/strong>. In general, the most common problems tend to be:<\/p>